GDPR INFORMATION

Obligation to provide information – GDPR

Dear Customer,

The protection of your personal data is one of our prime concerns. We thus process your data exclusively on the basis of statutory regulations which allow or obligate us to process data, or if you have given us your express consent to do so. The information on data privacy protection given below includes both the current legal framework based on the German Federal Data Protection Act (BDSG) or the German Telemedia Act (TMG) and the requirements set out in the EU General Data Protection Regulation (GDPR) valid from 25 May 2018.

In this information on data privacy protection we are informing you of the most important aspects of data processing.

As the body responsible, Convision Systems GmbH is obligated to inform the data subjects of the factual and legal circumstances involving data protection. On the basis of this information, data subjects are to be enabled to obtain knowledge of the extent of processing and the actual processing of their data. We do not under any circumstances sell your data or disclose them to third parties outside the Convision Systems corporate group.

There is an obligation to provide information pursuant to Art. 13 of the General Data Protection Regulation (GDPR) which also applies to the data processing of Convision Systems GmbH.

a)      Identity of the body responsible (controller)

Convision Systems GmbH
Gablonzstr. 9
38114 Braunschweig
Germany

b)      Contact data of the data protection officer

Ines Pölzl

Email: ipoelzl@convision.com

c)      Purpose of processing and legal basis

Performance of a contract Art. 6 (1) b) GDPR

Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.

Consent Art. 6 (1) lit. a

The data subject has given consent to the processing of his or her personal data for one or more specific purposes.

Legitimate interest (own business purpose)

Processing is necessary for the controller’s own business purposes to protect an overriding, legitimate interest of the controller (Section 28 (1) No. 2 of the German Federal Data Protection Act).

Applicant’s data Art. 88 GDPR, Section 26 of the German Federal Data Protection Act (new)

Data processing is necessary for passing a decision on the establishment of an employment relationship.

d)      Recipient of the data

Your data is processed solely by:
employees in the Human Resources department (job applications),

further employees who are exclusively authorized to collect and use personal data.

Newsletters are sent by email directly via PCS Systemtechnik GmbH.

e)      Transmission to third countries

Does not take place.

f)      Period of storage

We store the data collected for contract processing until the expiration of statutory or any contractual warranty and guaranty rights. After the expiration of these periods, we retain the information on contractual relationships required under commercial and tax law for the periods stipulated by law in Art. 6 paragraph 1 letter c) GDPR. The data is processed again in this period solely in the event of an audit by the fiscal authorities.

Acceptance of order/services

Loss of specific purpose

Invoicing documents

10 years (German Commercial Code)

Job application documents

5 months (General Equal Treatment Act (AGG))

Newsletter

Until subscription is cancelled

 

g)      Rights of data subjects

Under Art. 15 – 21 GDPR you have the following rights as a data subject:

  • Right to information on the personal data that we have stored on you.
  • Right to the correction of incorrect data or to the completion of incomplete data.
  • Right to deletion of the data stored by us, if permitted.
  • Right to the limitation of the processing of your data if statutory retention periods apply.
  • Right to object to processing. On the conditions set out in Article 21 paragraph 1 GDPR, the data subject may object to processing on the basis of Article 6 paragraph 1 letters e or f for reasons entailed in his or her particular situation.
  • If applicable, a right to data portability, i.e. to the surrender of your personal data in a structured format (from 25 May 2018).

In these cases please contact the person below at the address shown:

Name:                  Ines Pölzl
Department:      Data Protection
Postal address:  Gablonzstr. 9
Email:                   ipoelzl@convision.com

 

h)      Obligation to provide personal data

The provision of the personal data of data subjects is essential particularly for the initiation and provision of a service and/or execution of repairs.

Without the provision of this data, the controller cannot carry out any contractual services and/or repairs.

Based on the German General Equal Treatment Act (AGG), personal data is stored as long as disputes can be expected with applicants who were not considered for a job.

 

Do you have any questions? Then contact us! Further information is available in the Internet under https://www.convision.com/